How does Katalyze handle different supplier certificate layouts?

Document Intelligence uses your field definitions to organize information from supplier records, even when their layouts differ. Extraction quality depends on the document and image quality. Defined checks and source review help the team assess unfamiliar formats and resolve uncertain fields.

How are certificate results mapped to our specification?

Extracted test names, methods, results, and any stated specifications are organized using your terminology and field definitions. Where your specification is available, defined checks can support review against it. Your Quality team assesses method differences and decides whether the material is acceptable.

What if a certificate lacks information needed for an investigation?

Missing information is surfaced for follow-up. In the example, the certificate does not include composition data needed for the investigation. Your experts determine what additional evidence is needed to assess the material's role in the event.

Can Katalyze read certificates received as email attachments?

Yes, certificates received as attachments can be part of the document set processed by Document Intelligence. How the files are made available depends on the configured connection and access. The extracted supplier, lot, and test information retains links to the source document.

Certificate 0091 · lot 2231-B · page 1 of 1In your schema

Certificate0091p. 1 · header
Issued byThe feed supplier · QC releasep. 1 · letterhead
MaterialCell-culture feedp. 1 · material block
Lot2231-Bp. 1 · material block
Shipped2026-02-27p. 1 · material block
TestsEach with its result and methodp. 1 · tests table
Composition dataNot on the certificatep. 1 · remarks · nothing entered
ReleasedSigned · 2026-02-27p. 1 · release block

8 of 14 fields · page 1 of 1 · source-linked

Certificates of analysis

Supplier results, connected to the material lot.

A supplier result is useful when it can be traced to the right material and lot. Document Intelligence structures certificates of analysis around your field definitions, so your Quality and materials teams can review the reported tests and use the information alongside manufacturing records.

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Inside certificates of analysis

What the record holds, and where it matters.

The details your team needs are spread across fields, tables, notes, and signatures. Katalyze makes them easier to use while keeping them connected to the record.

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01
The issuer and certificate number
The supplier details and certificate identifier establish who issued the results and which document the team is reviewing.
Needed for Supplier document review · traceability
02
The material and lot
The material description, lot number, and shipment date identify the supply covered by the certificate.
Needed for Material review · batch traceability
03
Reported tests and results
Test names, methods, specifications, and results are read together so reviewers retain the basis for interpreting a reported value.
Needed for Raw Material Characterization · Quality review
04
Remarks and supplier release
Remarks, signatures, and dates preserve the supplier's recorded release information for review alongside the test results.
Needed for Supplier document review · Quality review

Structured data

Organized around the way your operation works.

Katalyze maps extracted information to your terminology and field definitions, retaining links to the original page, table, field, or note.

Explore the Context Layer

Entity

Certificate

0091

Certificate numberidentifierheader
Materialreferencematerial block
Lotreferencematerial block
Shippeddatematerial block
Released bysignature · daterelease block

Entity

Material

cell-culture feed

Nametextmaterial block
Supplierreferenceletterhead
Gradetextmaterial block

Entity

Lot

2231-B

Lot numberidentifiermaterial block
Certificatereferenceheader
Shippeddatematerial block
Composition datatextremarks · not on the certificate

Table

Tests

the table

Testtextcolumn 1
Methodtextcolumn 2
Specificationtextcolumn 3
Resulttextcolumn 4

Entity

Supplier

the feed supplier

Nametextletterhead
Release desktextletterhead · QC release
Certificatesreferencethis quarter · 0088 · 0091

Entity

Release

QC release

Released bysignaturerelease block
Datedaterelease block
Received throughtextthe supplier's email · Outlook

Checks and review

A clear path from a flagged value to its source.

Defined checks flag information for review. Your experts inspect the source, confirm or correct the extracted information, and leave a record of the decision.

Review and traceability

Certificate of analysis 0091 for feed lot 2231-B, the supplier's PDF: the material and the lot, the tests table, the release signature

Certificate 0091 · lot 2231-BLot on record · SAP material masterChecked

Material · cell-culture feedMatches the material masterChecked

Shipped · 2026-02-27Before the batch started · 2026-03-02Checked

Tests · results and methodsEach with its method · on fileChecked

Composition data · not on the certificateNot in the review set · flagged, not assumedFlagged

Released · signed · 2026-02-27Under a signature · datedChecked

ReviewComposition data · lot 2231-B · not on certificate 0091

Confirm the read · not in the review set, request the data
Correct the read

KS · 2026-03-18 · Not on the certificate · flagged, not assumed · Confirmed

After review

Document data, connected to the wider operation.

Reviewed data can go to a configured destination or join system data through Connectors in the Context Layer, linking records to the materials, batches, and processes they describe.

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Read from the record
Certificate 0091 · lot 2231-B
Lot 2231-B · certificate 0091 · on file
Shipped 2026-02-27 · the supplier's email
Material · cell-culture feed
Tests · results and methods · on file
Certificates this quarter · 0091 with 0088
Composition data · not on the certificate · flagged
Released · signed · 2026-02-27

In the Context LayerWhat is known · what the record adds

Product P-14feed lots this quarter2231-A · 2231-Bcertificates0088 · 0091 · on filedeviations1 open · DV-0088

Certificate 0091lot shipped tests released

Lot 2231-Bcertificate used inBR-0412 · BR-0415 · BR-0421 · SAPharvest titerlower on BR-0412 and BR-0421 · comparable on BR-0415composition data

Lot 2231-Acertificate0088 · on file · the earlier shipmentused inthe other nine batches · SAP

The feed suppliermaterial certificates this quarter received throughOutlook · the supplier's email

Deviation DV-0088whatfeed addition later than plannedstatusopen · under investigationfeed lot2231-B · certificate 0091

8 things read · every value with its page · source links retained

Put to work

Evidence for the work that follows.

Agentic Solutions use the Context Layer to investigate operational questions and draft supporting documents and action plans for your experts to review.

Explore all solutions

01
Raw Material Characterization
Connect material, supplier and scientific information to investigate variability.
- Certificate 0091 · lot 2231-B · tests, results and methods
- Composition data · not in the review set · flagged
- Lot 2231-B · BR-0412 · BR-0415 · BR-0421
→
02
Deviation Investigation
Assemble and validate relevant evidence to investigate possible causes.
- Feed lot 2231-B · certificate 0091 · on file
- Feed-lot variation · Compare · the three batches on the lot
- Lot 2231-A · certificate 0088 · the other nine batches
→

Questions

Questions about certificates of analysis.

How these records are read, checked, and put to use.

Less time preparing data. More time using it.

Bring the job you want to move forward and the records you'd like connected. Thirty minutes on how Katalyze would do the work, and where your experts come in.

Or, just a quick chat to run through the product, your call.

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Supplier results, connected to the material lot.

What the record holds, and where it matters.

The issuer and certificate number

The material and lot

Reported tests and results

Remarks and supplier release

Organized around the way your operation works.

Certificate

Material

Lot

Tests

Supplier

Release

A clear path from a flagged value to its source.

Document data, connected to the wider operation.

Evidence for the work that follows.

Raw Material Characterization

Deviation Investigation

Questions about certificates of analysis.

01How does Katalyze handle different supplier certificate layouts?

02How are certificate results mapped to our specification?

03What if a certificate lacks information needed for an investigation?

04Can Katalyze read certificates received as email attachments?

Less time preparing data. More time using it.